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Name: Hot Work Policy
Responsible Office: College Services

Applies to: (examples; Faculty,Staff, Students, etc)

Faculty , Staff , Students , Contractors_Vendors

Policy Overview:

Issued: 02-01-2016
Next Review Date: 02-01-2018
Frequency of Reviews: Biennially

The purpose of the STLCOP Hot Work Permit Policy is to specify the approval process for a temporary operation involving open flames, heat and/or sparks at the St. Louis College of Pharmacy. This includes, but is not limited to, operations such as brazing, cutting, soldering, thawing pipes, torch-applied roofing, welding, or propane torches used for floor tile or cove base.

This policy appies to all STLCOP employees, vendors and contractors performing hot work in any existing occupied building or structure on campus.


Definitions:

Term

Definition

ASR

Annual Security and Fire Report

EH&S

Environmental Health & Safety

Hot Work

Any operation involving open flames, heat and/or sparks, including, but not limited to, brazing, cutting, soldering, thawing pipes, torch-applied roofing, welding, or propane torches.

OSHA

Occupational Safety and Health Administration

Procedures:

I. Hot Work Permit Procedures

A. For projects requiring hot work completed either by STLCOP maintenance personnel or contracted vendors, the Director of Facilities Management is responsible for ensuring the worker secures a Hot Work Permit.

B. When an employee or contractor has identified a job as triggering requirements for hot work practices, that person is responsible for contacting STLCOP EH&S either by calling 314-446-8133 or coming to their office to receive a Hot Work Permit prior to beginning any hot work. Only individuals who have competed Fire Safety and Suppression Training (either via Moodle or another outside training) will be allowed to work on projects requiring a Hot Work Permit.

C. STLCOP EH&S (or other College Services department head) will evaluate the request for hot work and provide the Hot Work Permit to the contractor or employee after reviewing the mandatory requirements of the Hot Work Permit with the requesting individual.

D. STLCOP EH&S will notify Facilities Management and Public Safety via email that the permit has been activated. Additionally, they will record the permit number, the person/company performing the hot work and other appropriate information in the “Hot Work Activity Log” located in the shared drive.

E. It is the responsibility of the contractor/employee performing the hot work to comply with the guidelines listed on the Hot Work Permit. Failure to comply with these guidelines may result in immediate revocation of the Hot Work Permit. The contractor shall be held responsible for all damages resulting from failure to comply with the guidelines. A copy of the Permit shall be readily available and visible at the job site at all times during work.

F. It is the responsibility of the contractor/employee to contact both Facilities Management and Public Safety each day to identify when the hot work will start and again at the end of the day when the hot work has been completed. These notifications will allow the fire alarm systems to be appropriately addressed and will identify the hot work area so the area can be surveyed by Public Safety upon completion of the work. Notifications should be made to:

             Facilities Management: 314-446-8379
             Public Safety: 314-446-7233

G. Emergency hot work or hot work conducted after normal business hours shall only require notification to STLCOP Public Safety.

H. The contractor must ensure that any individual(s) under his or her supervision who perform hot work or who work in an area in which hot work is being performed are trained in and knowledgeable of the conditions imposed by the permit and this policy.

I. STLCOP EH&S has oversight responsibility for any and all hot work performed on the STLCOP campus. They may enter a work site at any time to assess adequacy of controls imposed on such work, suspend any unsafe or unauthorized hot work, and may amend any permits issued as deemed necessary to protect life and property.

II. Fire Procedures

A. If a fire is identified in the work area, notify Public Safety immediately at 446-SAFE (7233).

B. When the fire is small and trained personnel are comfortable attempting to suppress it, use a fire extinguisher to combat the flames. Remember to PASS (pull, aim, squeeze, sweep).

C. In the event of a large fire, do not attempt to extinguish. Activate the building’s fire alarm system and evacuate in accordance to the Building Emergency Action Plan.

D. Regardless of size or if it was extinguished, all fires must be reported to Public Safety, who will include the incident in STLCOP’s Annual Security and Fire Report (ASR) in accordance with the Clery Act. Fires involving injury to employees will be forwarded to Human Resources for tracking and follow-up to comply with OSHA regulatory requirements.

Responsibilities:

Position/Office/Department

Responsibility

Environmental Health & Safety

Oversight for hot work program, permit issuance and compliance monitoring.

Facilities Management

Ensure personnel (STLCOP or contractors) completing Hot Work on campus acquire Hot Work Permit; receive and document hot work calls before and after work; disable fire detection/suppression systems in work area prior to hot work, and reactivating once work complete.

Public Safety

Receive and document hot work calls before and after work; conduct fire watch for two (2) hours after work is completed.

Policy Contacts:

Name

Contact Information

Carlin Harp

Emergency Management Coordinator; 314-446-8133, Carlin.Harp@stlcop.edu

Supplemental Information:

None