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Name: Employment Eligibility and Sponsorship Policy- Interim
Responsible Office: Human Resources

Applies to: (examples; Faculty,Staff, Students, etc)

Faculty , Staff , Students

Policy Overview:

Issued: 10-28-2015
Next Review Date: 07-01-2018
Frequency of Reviews: Every 3 Years

This policy directs employment sponsorship, authority and decision making for the College.

This is an interim policy. 


Details:

Section 1: Employment Eligibility

It is the policy of the College, in accordance with the Immigration Reform and Control Act of 1986 (IRCA), to hire only U.S. citizens and foreign nationals authorized to work in the United States. The College is a participating employer of the E-verify Program. All new employees require approval by the Department of Homeland Security (DHS) to determine eligibility to work in the United States.

All employees (faculty, staff, and student) will complete a form I-9 and produce acceptable documents within three days of starting work.  Every effort will be made to have I-9 information completed by the start date.

Only authorized college personnel will complete the employer section of the form and verify documents.  For faculty and staff this authorized person is in Human Resources.  For students the person is in Enrollment Services or Human Resources.  A copy of presented documents will be kept with the I-9.

Human Resources will review all I-9 to ensure accuracy and follow up on missing information.  Human Resources will coordinate use of E-Verify system including data entry.  If follow-up is necessary Human Resources will communicate with the employee, monitor deadlines and determine if the matter has been resolved.

Information will be stored electronically in secure, password protected databases and securely as physical records in Human Resources. 

No employee will be allowed to work if I-9 information and E-Verify is not completed within three days.  Notices that the College participates in E-Verify are posted in Human Resources and other places on campus that employment posters are posted.

Section 2: Sponsorship

The College strives to select a qualified, diverse workforce and does not discriminate based on citizenship.  At times an outstanding candidate for a position may require sponsorship from the College to obtain a visa (such as H1-B) or permanent residency (“Green Card”) to work for the College. 

The appropriate dean, vice president or President’s Staff member will submit a written request for sponsorship of a visa or permanent residency to the president using the “Request for Sponsorship for Employment” form.  The President will consult with the dean, vice president or President’s Staff before committing College resources and making a final decision on sponsorship.  Human Resources will retain records of decisions.

Determination will be made on a case by case basis determined by a number of factors such as if the candidate is likely to be authorized to work in a timeframe necessary to do the job, and/or if funding is available to sponsor the candidate.  Sponsorship is typically not available for pharmacy residents.

Responsibilities:

Position/Office/Department

Responsibility

Deans and Vice Presidents

Submit form to request sponsorship of an employee

Human Resources

Maintain records of determinations associated with requests

Policy Contacts:

Name

Contact Information

Dan Bauer, Director, Human Resources

314-446-8308, Daniel.bauer@stlcop.edu