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Name: Council of Independent Colleges Tuition Exchange Policy CIC-TEP
Responsible Office: Human Resources Office

Applies to: (examples; Faculty,Staff, Students, etc)

Faculty , Staff

Policy Overview:

Issued: 11-30-2015
Next Review Date: 06-22-2019
Frequency of Reviews: Annually

To provide dependent children of St. Louis College of Pharmacy employees with an opportunity to receive tuition remission at institutions other than St. Louis College of Pharmacy.


Definitions:

Term

Definition

CIC

Council of Independent Colleges

CIC-TEP

Council of Independent Colleges Tuition Exchange Program

Details:

St. Louis College of Pharmacy participates in one tuition exchange program—The Council of Independent Colleges Tuition Exchange Program (“CIC-TEP”):

I. Exporting

A. Eligibility

1. To be eligible to participate in the Council of Independent Colleges Tuition Exchange Program, you must be a full-time faculty or staff employee who is regularly scheduled to work at least 30 hours per week and a parent to dependent children.

a. A dependent child, for purposes of this policy, is defined as the employee's biological child, adopted child or stepchild.
b. The dependent child must matriculate at the college prior to reaching his/her 23rd birthday
c. The dependent child must meet the admission requirements of the college.
d. The dependent child must be claimed on the employee’s current Federal Income Tax return and/or the child must not provide more than half of their own support, and/or the dependent child must live with the employee for more than one half of the year
e. The dependent child must be seeking his/her first degree
f. The dependent child must complete the course of study in the prescribed length of time
g. The employee must submit proof of dependent eligibility to the HR Office and sign the CIC-TEP Agreement Form (please see Appendix A-CIC-TEP Agreement Form)

2. To be eligible for a CIC-TEP award, the employee must have been employed by St. Louis College of Pharmacy for a minimum of three years as of August 1 immediately prior to the academic year for which benefits are being sought. New employees who are hired directly from another school of higher education with equivalent service time, will be eligible for dependent children to participate in the program.

B. Duration

1. CIC-TEP tuition remission is limited to a maximum of eight semesters of continuous undergraduate enrollment (or 4 semesters of graduate enrollment for some CIC schools) or until completion of the degree, whichever comes first.

C. CIC-TEP Tuition Remission Awards and Selection

1. CIC-TEP tuition remission may be awarded for full and part-time undergraduate and graduate programs. CIC host institutions determine whether part-time, graduate, and study abroad students are eligible. A list of CIC participating institutions and their eligibility guidelines can be found at http://www.cic.edu. Questions should be directed to the Liaison Officer at each participating institution.

2. Selection of CIC-TEP tuition remission recipients is done by the host (importing) school. Awards are made on a competitive basis and are not automatic. Because the remission awards are not guaranteed, applicants are encouraged to apply to more than one CIC institution.

3. The CIC-TEP tuition remission covers full tuition. CIC-TEP award recipients are responsible for all other expenses such as room and board, books, fees, etc.

D. Admissions and CIC-TEP Applications

1. Each fall St. Louis College of Pharmacy will accept applications from current employees for new CIC-TEP awards to be awarded for the following academic year. Completed applications must be received in the Human Resources Department by November 20 of each year. The CIC-TEP application form is available on the MYSTLCOP HR forms page: https://my.stlcop.edu/hr/Pages/Forms.aspx.

2. All CIC-TEP applicants must also go through the regular admissions and financial aid procedures of the host institution. Admission is determined by the host institution. Participation in CIC in no way guarantees admission nor does admission to the participating school guarantee a tuition remission award.

E. Renewal

1. Students must apply for renewal of CIC-TEP benefits each year. Renewal eligibility for the CIC-TEP tuition remission requires annual re-certification of eligibility by the Human Resources Department, satisfactory academic standing, and compliance with CIC-TEP renewal requirements at the awarding exchange institution.

F. Change In or Termination of Employment

1. A change in the status of employment (i.e., full-time to part-time) or termination of employment will result in continuation of the tuition remission award through the end of the academic term in which the event occurs. In the event of the death or permanent disability of the employee, the tuition remission may continue until the student has completed eight continuous semesters of course work (four semesters for graduate studies) or he or she is awarded the degree being sought, whichever occurs first.

G. Compliance

1. St. Louis College of Pharmacy is committed to complying with all CIC-TEP guidelines and regulations and reserves the right to change this policy at any time in order to so comply.

H. Taxation of Benefits

1. This Policy is not intended to imply or state the taxable status of benefits covered by the Policy. Benefits under this Policy are taxable to the employee only to the extent directed by the Internal Revenue Code which may be amended from time to time.

I. Administration

1. The Council of Independent Colleges Tuition Exchange Program (CIC-TEP) is administered by the Human Resources Department and information may be obtained in that office. Employees should contact the Human Resources Department approximately 12 months in advance of the student's anticipated matriculation date in order to meet all application deadlines.

II. Importing

A. Application Process

1. There is no limit to how many CIC-TEP applications St. Louis College of Pharmacy will receive each year. CIC-TEP applicants must apply to St. Louis College of Pharmacy for admission to the following academic year by December 1st. Both “Early Decision” and “Regular Decision” applicants must meet this deadline, and “Early Decision” applicants must sign the “Early Decision Agreement” with their application. These applications will be received by the Human Resources Office and will be forwarded to the Enrollment Services Department for review. CIC-TEP Applications must be submitted with the St. Louis College of Pharmacy Application for Admission. CIC-TEP applicants must pay the application fee ($55 in 2018).

2. If there are no applications received by December 1st, then St. Louis College of Pharmacy will consider “Regular Decision” applications that are received after December 1st that meet all of the admission requirements on a rolling admission decision basis.

3. Applications will be subject to the normal application review procedures through the Enrollment Services Department.

4. Once an admission decision has been made, Enrollment Services will inform the STLCOP CIC-TEP Liaison and the liaison will update the CIC-TEP online portal to reflect the decision.

B. Admission

1. St. Louis College of Pharmacy agrees to accept a minimum of 3 incoming CIC-TEP tuition remission award students each year.

2. If accepted and awarded a CIC-TEP remission award by St. Louis College of Pharmacy, students will be subject to the deposit requirements to secure their spot in the class. This deposit will be applied toward fees and room and board for the academic year. More information about the deposit requirements can be found at www.stlcop.edu/apply.

3. CIC-TEP tuition remission awards apply only toward tuition.

4. If awarded a CIC-TEP remission award by St. Louis College of Pharmacy, students may be eligible for other institutional scholarships based on a holistic review of their application. Students must submit the Free Application for Federal Student Aid (FAFSA) in order to qualify for state and federal grants and loans.

5. CIC-TEP tuition remission awards are for no more than eight semesters of remission. Only STLCOP undergraduate years and the combined senior/professional year 1 year in the current curriculum (freshman, sophomore, junior, and combined senior/P1 year) are eligible for the CIC-TEP program. Students first receiving an award at a time other than their freshman year (such as an undergraduate transfer or current student) will only be eligible for CIC-TEP tuition remission for their remaining undergraduate and combined senior/PY1 years, not a full eight semesters.

6. If the student is 24 years of age or older by December 31 of the award year, the student will be defined as an independent student in accordance with the IRS definition and therefore, no longer eligible for tuition remission.

C. Communication

1. Once the admission decision has been rendered for each applicant, the Admissions Office will send the letter of acceptance to the applicant, which will also indicate that they have been awarded the CIC-TEP remission award.

2. The Admissions Office will also immediately notify the STLCOP CIC-TEP Liaison of the admission decisions for CIC-TEP applicants. The STLCOP CIC-TEP Liaison will notify the exporting liaison of the status of the application as soon as possible by updating the CIC-TEP portal.

3. St. Louis College of Pharmacy’s Human Resources Department will also notify the exporting liaison of the student’s decision to accept or reject the award.

D. Renewal

1. Students must apply for renewal of CIC-TEP tuition remission benefits each year. Renewal eligibility for the CIC-TEP tuition remission award requires annual re-certification of eligibility by the exporting liaison, satisfactory academic standing and compliance with the academic progression policy, and compliance with CIC renewal requirements at St. Louis College of Pharmacy.

Responsibilities:

Position/Office/Department

Responsibility

Vice President, Marketing and Enrollment Services & Director, Financial Aid/ Enrollment Services

Deciding how many applications to import and the guidelines for accepting import applications.

CIC-TEP Liaison, Human Resources

Providing applications to employees to export to other CIC institutions.   Answering questions regarding the policy.  Keeping record of who is exporting.  Updating the CIC online portal with imports, exports, and decisions. Annual communication to employees regarding the policy including submission guidelines.

Policy Contacts:

Name

Contact Information

Dan Bauer

314-446-8308 Daniel.Bauer@stlcop.edu